Maharashtra State Distribution Company Ltd.,
Commercial Section, 5th Floor,
“Prakashgad”, Bandra (East),
Mumbai -400051
Tel. :( P) 26474753 (O) 26474211 Fax :( 022)26472366
Ref. No. P.Com/Acctts/Monthly Bill/21882 Dated:01/07/2005
COMMERCIAL CIRCULAR NO. 3
Sub: Issue of monthly bills in Urban Areas from August 2005.
At present we are issuing bi-monthly bills in urban areas and quarterly bills in rural areas. Instructions have already been issued to issue monthly bills to consumers having monthly average bill of Rs.5000/- and above.
It is now decided that bills are to be issued on monthly basis from August 2005 (except for the agricultural consumers who are to be billed on quarterly basis) in all District Head Quarters and all Urban Sub-Division. Areas. Where the rural area is attached to urban area then also billing should be done monthly. In short there should be only monthly and quarterly billing. This will not only ensure speedy realization of our energy bills but will also benefit the consumers whose burden of energy bills will be reduced to that extent. It is, therefore, requested to take appropriate action to start monthly billing in all District HQs and all Urban Sub-Division areas with effect from August 2005.
In order to achieve above target, the following actions need to be taken immediately.
(1) The Cash Collection Centres are to be increased / strengthened so that the consumers can pay their bills to a convenient location, without waiting in queue. Sufficient man power should be deputed at collection centre.
(2) Cheque box should be provided at all urban section offices.
(3) If required, out-sourcing of meter reading should be arranged.
(4) All posts of Asstt. Accountant/UDC (A/Cs) in Sub-Divisions should be filled in, to have proper reconciliation of cash collection by private/departmental Cash Collection Centres, which will avoid any possibility of fraud.
(5) Timely submission of validated data to IT Centres. If required, out-sourcing should be done.
(6) Last date of bills should be scattered so as to avoid last day payment rush at Cash Collection Centres.
(7) Avoid issue of average bills and strictly follow the guidelines on average billing, issued vide MERC (Electricity Supply Code & Other Conditions of Supply) Regulations, 2005.
(8) Executive Engineer of O&M Divisions should monitor weekly progress of preparation of bills for units under their control and take timely action for issue of monthly bills.
(9) It is the experience that efforts are taken only to get bills printed. The reports generated including R. R. sheet are not collected along with bills. The concerned authority of I.T. center should be insisted to give reports along with bills and it should be collected with bills.
(10) Reading should be arranged as per scheduled programme and if necessary outsourcing should be done.
(11) Daily punching of B-30, B-60 and static should be arranged.
(12) Bill distribution work should be completed within two days from the date of issue of bills.
(13) It has been decided to revise the billing programme right from reading to bill printing and the schedule for the same is indicated below :-
Activity-wise programme of reading, data punching & bill printing :-
Sr.No. |
P.C No. |
Date of
reading
from – to |
Date of submission of error free floppy to I.T. center |
Bill printing |
Due date
of bill payment |
1 |
1-2 |
5th to 11th |
13th of the month |
15th of the month |
6th 7th & 8th of the next month |
2 |
3-4 |
12th to 18th |
20th of the month |
22nd of the month |
13th, 14th & 15th of the next month |
3 |
5-6 |
19th to 25th |
27th of the month |
29th of the month |
20th, 21st & 22nd of the next month |
4 |
7-8 |
26th to 29th |
4th of the next month |
5th of the next month |
26th, 27th, 28th of the next month |
It is requested to take appropriate action to start monthly billing in District HQs and Urban Sub-Division areas with effect from 01.08.2005.
Appropriate message to be given in the bills for information of consumers.
sd
Chief Engineer (Commercial)
